Pomodoro Technique is a time management method developed by Francesco Cirillo in the 80s and is one of the most popular methods of time managing worldwide; however, we can find as many retractatores as enthusiastices.

pomodoro

Pomodoro Technique is divided into 5 phases:

1. Inventory The first step is to make a list of all the tasks we have to do in our workday. Some adaptations also propose to prioritize the tasks in this phase.

2. Selection and implementation In this phase of the Pomodoro technique, we must select one of the tasks of the inventory and start to do it. It is very important to focus all our resources and all our attention ONLY to this task without interruption. If the is an interruption (either internal or external), we should write it down in a notebook (or in the same inventory list), and continue working on our task. The runtime of a pomodoro is always 25 minutes.

3. Rest After spending 25 minutes at an intense task, we should take a break between 4 and 6 minutes, with a walk, drinking water, or any other way. The most important thing is to disconnect from what we were doing until now.

4. Back Now we have to re-select a new task of the inventory and start doing it. After completing four pomodoros (4 tasks), we have to do a new kind of rest: between 15 and 20 minutes (remember you will have been working intensively 100 minutes!).

5. Review At the end of the workday, it is recommended to review the work done. This is to anticipate more accurately the amount of pomodoros required for each type of task in the future.

The main advantages offered by this method are:

  • It is a very simple technique.
  • We can focus our efforts on only one task at a time.
  • Allows us to divide the work into smaller tasks (divide and conquer!).
  • The technique increases the sense of achievement through the implementation and completion of pomodoros.
  • Breaks increase mental alertness.

In contrast, the main drawbacks that people have identified the Pomodoro technique are:

  • Not Flexible (pomodoros has exactly 25 minutes).
  • Not suitable when the work is collaborative.
  • Breaks are too short when tasks are too intellectually intensive.
  • Costs of restarting a new pomodoro or ending of a pomodoro.

Although the technique can be performed with only a sheet of paper, a pen and a mechanical watch, we can also find a number of software programs or applications (some fof them free) in Windows OS, MACOSX, Linux, Android and iOS.